Terms & Conditions

These Terms and Conditions are for the purchase and sale of venue hire and/or event and catering facilities supplied by PRHR Ltd t/as The Head Shed, a company registered in England and Wales under company number 08757617 whose registered office is at Lagard Farm First Lane, Whitley, Melksham, Wiltshire, SN12 8RL.

  1. Definitions and Interpretation
    • In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:

“Services” means the venue hire, event facilities and any catering we have proposed to undertake, as outlined in Our Quotation, which We provide to You under the Contract.

“Contract” means the agreement for the purchase and sale of Services, as explained in Clause 2;

“Price”   means the price payable for Services;

“We/Us/Our” means PRHR Ltd t/as The Head Shed and includes all employees and agents of PRHR Ltd t/as The Head Shed.

“You/Your/Yours” means the individual or organisation for whom we will provide Our Services;

“Writing” includes electronic mail, facsimile transmission and comparable means of communication.

  1. The Contract
    • Any Quotation given by Us shall not constitute an offer and is only valid for a period of 30 days from its date of issue.
    • These Terms & Conditions and the Quotation provided by Us constitute the entire Contract between You and Us.
    • The contract is considered to start when You have confirmed acceptance of Our Quotation and these Terms and we have acknowledged receipt of your advanced payment. They will remain in force until the event date has expired or full payment has been made, whoever is the latter.
    • The Parties agree to do everything necessary to ensure that the terms of this Contract take effect.
    • These Terms & Conditions apply to the Contract to the exclusion of any other terms that You seek to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
    • Any amendment or modification of this Contract or additional obligation assumed by either Party in connection with this Contract will only be binding if evidenced in writing, signed by each Party or an authorised representative of each Party.
    • If this contract is signed by an agent for the client then the agent thereby asserts that he has the full authority of the client to make this agreement and in the event of any breach by the client or agent of any of the terms of this agreement then the agent and the client shall be jointly and severally liable to us therefor.
  2. Description of Services
    • Services specific to this contract will be as per our Quotation which we will have sent to you following your booking enquiry.
    • We shall provide Our Services:
      • With reasonable care and skill; and
      • In compliance with statutory and regulatory requirements affecting the provision of venue hire and catering services.
    • We can allow others (either in our place or together with us) to provide the Services and, where necessary for compliance with Data Protection Regulations, we will inform You of the same.If other persons perform the Services we will still continue to be responsible for the performance of the Services and our obligations under this contract.
    • Any additional Services or variations to Services already booked will only be undertaken upon acceptance of an addendum to this agreement with all costs to be agreed by both parties, in writing, before the Services are provided.
  3. Price and Payment
    • Prices specific to this Contract will be outlined in Our Proposal.
    • An advanced payment of 10% of the total cost is required upon acceptance of our Quotation to secure your booking. You will be invoiced immediately, and payment is expected within seven (7) calendar days.
    • If the date of your event is less than 14 days from the date of booking, then full payment is required. You will be invoiced immediately, and payment is expected within seven (7) calendar days or prior to the event, whichever is the sooner.
    • Any balance of the price is payable no later than seven (7) calendar days before the date of your event.
    • If payment has not been received prior to the day of your event you will be refused access to the venue.
    • Any additional Services provided at Your request on the day of the event will be invoiced to you and payment will be due immediately.
    • In the event that this Contract is terminated by You prior to the Event but where the Services have been partially performed in preparation, We will be entitled to pro rata payment of the Price to the date of termination provided there has been no breach of contract on Our part.
    • The Price as stated in the Contract does not include Value Added Tax (“VAT”). Any VAT required will be charged to You, at the prevailing rate, in addition to the Price. Our VAT registration number is 183743486.
    • We accept payment by BACS/Faster Payment and Our bank details are on Our Invoice.
    • If payment of the price or any part thereof is not made by the due date We may:
      • Cancel the Contract or suspend any further provision of the Services to You with immediate effect. Any such period of suspension shall be disregarded for contractual time limits previously agreed for the completion of the Services,
      • exercise our statutory right to charge interest at 8% above the Bank of England base rate on late business debts under provisions in the Late Payments of Commercial Debts (Interest) Act 1998.
  1. Final Numbers
    • You will notify us no less than seven (7) calendar days prior to the Event of the anticipated number of guests attending, The final number attending must be notified to us no less than 48 hours prior to the Event.
    • Should the final number attending be significantly lower than the number original advised You may be charged for any costs incurred in the preparation of Services based on the original numbers.
    • If the number attending the Event exceeds the number advised at the time of the booking, we shall use our reasonable endeavours to provide service if required, for the increased numbers. We shall levy additional charges at the agreed rate per guest.
  2. Client Responsibility
    • You agree to begin and end the Event at the times stated at the time of booking and confirmed in our quotation.
    • The venue and the events which take place within it are subject to many statutory controls, in particular, but without limitation, those relating to food and health and hygiene. You, your employees, guests, customers, clients, and invitees must comply with reasonable requests, directions and instructions of venue personnel in relation to any such matters.
    • If, in relation to the Event, you wish to have, provide or install:
      • any outside entertainment or services;
      • outside food or beverage; or any outside equipment (including without limitation, electrical equipment and display stands),
      • you must discuss this with us no less than 2 weeks prior to the Event.
      • We reserve the right to refuse permission for any of the items specified above.
    • Notwithstanding any permission which may be given by us under the above paragraph we reserve the right, at the time of the Event, not to admit outside entertainment or services to the premises, not to permit outside food or beverages to be brought to the premises and not to have outside equipment installed on the premises if, in our reasonable opinion to do so would risk:
      • causing danger to the health and safety of guests and/or employees;
      • causing offence to guests and/or employees; or
      • committing an offence or breaching any legislation applicable to the venue.
    • It is Your responsibility to ensure that all attendees respect Our property. If any attendee does damage Our property in any way we will have the right to immediately terminate Your event and may seek to recover the cost of any repairs from you. This will include a charge for the period whilst the venue is unable to be hired out.
    • If children are to attend Your event you will ensure that there are a sufficient number of adults present to properly supervise them and take care of them in the event of accidents or other events and you acknowledge and agree that We will not be responsible for supervising or taking care of them or deal with any matter where their health or care is involved.
  3. Cancellation
    • If you are an individual (i.e. not representing a business) you have the following rights:
      • You have the right to withdraw from Your booking at any time before it is accepted by Us.
      • You have a statutory right to cancel Your booking within fourteen (14) days without giving any reason.
      • The statutory cancellation period will expire fourteen (14) days from the day of conclusion of the Contract (the Start Date).
      • To exercise this right to cancel You must inform Us, PRHR Ltd t/as The Head Shed, of Your decision to cancel by a clear statement (e.g. a letter sent by post or email).
      • To meet the cancellation deadline, it is sufficient for You to send Your communication concerning Your exercise of the right to cancel before the cancellation period has expired.
    • If you wish to cancel this contract at any time prior to the event date you may do so in writing subject to clauses 4.5, 7.3 & 7.4.
    • Any payments already made will be refunded to you after reasonable deductions for costs incurred. If the costs incurred exceed the value of the booking fee held by Us We will issue an invoice for the balance which will be payable immediately.
    • You are advised to secure your own insurance policy against any cancellation charges for which you could be liable under this agreement.
  4. Termination
    • We reserve the right to terminate the Contract with immediate effect in the event of any of the following:
      • that You (being an individual) become bankrupt or enter into some form of insolvency arrangement.
      • that You (being an individual) dies or, by reason of illness or incapacity (whether mental or physical), is incapable of managing his own affairs or becomes a patient under any mental health legislation.
      • You commit a material breach of the Contract and, in the case of a breach capable of being remedied, fail to remedy it within a reasonable time of being given written notice from Us to do so; or
      • You commit a material breach of the Contract which cannot be remedied under any circumstances; or
      • You pass a resolution for winding up (other than for the purpose of solvent amalgamation or reconstruction), or a court of competent jurisdiction makes an order to that effect; or
      • You cease to carry on Your business or substantially the whole of Your business; or
      • You are declared insolvent, or convene a meeting of creditors or make or propose to make any arrangement or composition with Your creditors; or
      • A liquidator, receiver, administrative receiver, manager, trustee or similar officer is appointed over any of Your assets.
    • If either Party breaches a material provision under this Contract, the non-defaulting Party may terminate this Contract immediately and require the defaulting Party to indemnify the non-defaulting Party against all reasonable damages.
    • All notices of termination of the Contract should be submitted to the other Party in Writing.
  5. Our Liability
    • Nothing in these Terms shall limit or exclude our liability for:
      • death or personal injury caused by our negligence, or the negligence of our employees, agents or subcontractors;
      • fraud or fraudulent misrepresentation;
      • or any other liability which cannot be limited or excluded by applicable law.
    • Except to the extent paid in settlement from any applicable insurance policies, and to the extent permitted by applicable law, each Party agrees to indemnify and hold harmless the other Party, and it’s respective affiliates, officers, agents, employees, and permitted successors and assigns against any and all claims, losses, damages, liabilities, penalties, punitive damages, expenses, reasonable legal fees and costs of any kind or amount whatsoever, which result from or arise out of an act or omission of the indemnifying party, it’s respective affiliates, officer, agents, employees and permitted successors and assigns that occurs in connection with this Contract. This indemnification will survive the termination of this Contract.
    • Please be aware that, in line with the Licensing Act 2003, we are unable to allow any of your guests who are under the age of 18, to consume any alcohol. We reserve the right to remove any alcohol from guests who are unable to prove that they are over 18, regardless of how they obtained the alcohol in the first instance.
    • We accept no liability for loss of, or damage to, property brought onto the premises and which is owned by or in custody of you, your employees, guests, customers, clients, or invitees.
    • Notwithstanding any permission which may be given by us under clause 6 we accept no liability for loss, damage, or breakout of disease caused to you, your employees, guests, customers, clients or invitees because of your provision of any of the items referred to in paragraph 6.3.1 or 6.3.2.
  6. Events Outside of Our Control (Force Majeure)
    • We shall not be liable for any delay or failure to perform any of Our obligations if the delay or failure results from events or circumstances outside Our reasonable control. These include, but are not limited to, acts of God, power failure, internet service provider failure, industrial action, war, fire, explosion, acts of terrorism, governmental action, epidemic or other natural disaster, or any other event that is beyond Our control, and We shall be entitled to a reasonable extension of Our obligations. If the delay persists for such time as We consider unreasonable, We may, without liability on Our part, terminate the Contract.
    • If an event outside of Our control occurs and you wish to cancel the Contract, you may do so in accordance with your right to cancel under sub-Clause 7.2 above.
  7. Communication and Contact Details
    • We are committed to providing you with a high-quality service that is both efficient and reliable. If you would like to discuss how our service could be improved or if you are dissatisfied with the service you are receiving, please let us know by contacting Pippa Richardson on 07990 794700, or by email at info@theheadshed.org.uk
  8. Confidentiality and Data Protection
    • Confidential Information (the “Confidential Information”) refers to any data or information relating to your business which would reasonably be considered as proprietary to You including, but not limited to, accounting records, business processes, and client records and that is not generally known in your industry and where the release of that Confidential Information could reasonably be expected to cause You harm.
    • All written and oral information and material disclosed or provided by You to Us under this agreement is Confidential Information regardless of whether it was provided before or after the date of this agreement or how it was provided to Us.
    • On the conclusion or termination of the Contract both parties shall cease to use all copies of confidential information obtained from the other except in so far as the law requires the information be retained in which event it shall be kept until such period is over and, in any event, kept strictly confidential under the provisions of this clause.
    • ‘Data Protection Legislation’ refers to all applicable privacy and data protection laws including the General Data Protection Regulation ((EU) 2016/679) and any applicable national implementing laws, regulations and secondary legislation in England and Wales relating to the processing of Personal Data and the privacy of electronic communications, as amended, replaced or updated from time to time, including the Privacy and Electronic Communications Directive (2002/58/EC) and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI 2003/2426).
    • All personal information that We may collect (including, but not limited to, Your name, postal address, email address and telephone number) will be collected, Used and held in accordance with the provisions of Data Protection Legislation as defined in clause 12.1.
    • How We collect, Use, and store Your personal information is set out in Our privacy policy which can be found on our website or is available by email upon request.
    • In certain circumstances, and with Your consent, We may pass Your personal information on to credit reference agencies. These agencies are also bound by the Data Protection Legislation as defined in clause 12.1 and should Use and hold Your personal information accordingly.
    • We will not pass on your personal information to any other third parties for marketing purposes without first obtaining your express consent.
    • We reserve the right, for promotional activity, training or any other business purpose, to mention that You are a client. As stated above We will not disclose any confidential information.
  9. Other Important Terms
    • If any of the provisions of the Contract are held to be invalid or unenforceable in whole or in part, all other provisions will nevertheless continue to be valid and enforceable with the invalid or unenforceable parts severed from the remainder of this Contract.
    • The contract between You and Us for the sale of Services shall not be assigned or transferred, nor the performance of any obligation sub-contracted, in either case by You, without Our prior written consent.
    • No failure or delay by Us in exercising any of Our rights under this Contract means that We have waived that right, and no waiver by Us of a breach of any provision this Contract means that We will waive any subsequent breach of the same or any other provision.
  10. Governing Law and Jurisdiction
    • Under the laws of the United Kingdom (England, Scotland, Wales and Northern Ireland) both you and we may choose the law which applies to this contract, to the extent permitted by those laws. Unless you and we agree otherwise, we have agreed with you that the law which applies to this contract is the law which applies to the part of the United Kingdom in which you live, or, if you live in the Channel Islands or the Isle of Man, the law of whichever of those two places in which you live.

We and you have agreed that any legal proceedings between you and us in connection with this contract will only take place in the courts of the part of the United Kingdom in which you live, or, if you live in either the Channel Islands or the Isle of Man, the courts of whichever of those two places in which you live.